Every Bottle. Every Dollar. Every Decision.
BevMatrx AI is the system of record for beverage inventory and purchasing, and the intelligence that sits on top of it. One place where what you bought, what you have and what you sold agree — and tell you what to do next.
Six Things It Does That Counting Apps Don’t
Each one is built around a decision someone in your group has to make this week.
See Every Venue in One Picture
Purchases, counts and sales from every location reconciled into one number everyone trusts, updated as the week happens.
Name Where the Money Went
Variance split into its causes — over-pours, drink variations nobody costed, comps outside policy, waste, recipe drift — each with a venue, a shift and a dollar figure.
Buy What Sells
Idle stock surfaced by venue with its cash value, and ordering recommendations with the reasoning attached: skip this, you are covered for nine weeks; order that before Friday.
Recipes and Pricing That Hold
Every drink costed to the measure, repriced automatically when a supplier price moves, and menus engineered around what actually earns.
Scorecards People Trust
Locations and managers scored only on what they control, so venues can be compared fairly and coaching lands where it is worth most.
Intelligence That Does the Work
Invoices read and matched automatically. Counts in minutes on a phone. A ranked weekly list of what to do, ordered by dollars. Ask a question in plain English and get a chart, not a paragraph.
Built for the Floor, Not Just the Office
Counts happen on a phone, in the order your team walks the room, offline if the signal drops. Waste and comps are logged in seconds. Invoices are photographed and done. The people behind the bar spend minutes on inventory, and the people above it get the number by Friday.
- Visual bottle levels instead of a guess
- Several people counting at once, merged automatically
- Reviewed and approved on the web the next morning
Minutes, not nights.Counts, waste and invoices from the phone already in your pocket.Ask It a Question. Get a Chart, Not a Paragraph.
“Which venue is driving tequila variance this month?” “What is idle for more than 60 days across the group?” Ask in plain English and get the answer as a number, a table or a chart — with the data it is based on shown underneath, so nobody has to take it on faith.
Every recommendation carries a one-sentence reason with real numbers in it. Every action is reversible and logged. Intelligence here means the work gets done, not that a dashboard got busier.
See It Answer a Question About Your GroupYou asked
Where is tequila variance coming from this month?
Based on 28 days of reconciled counts and sales. Illustrative data.
Works With What You Already Run
No rip-and-replace. Connect the point of sale you have, send invoices the way they already arrive, and keep your accounting where it is.
Connections are read-only and authorized from your own account. Nothing is written back to your point of sale. How the connection works.
Built to Survive a Finance Review
Roles That Match Your Org
Owner, finance, operations, beverage leadership and venue teams each see what they are responsible for — scoped by venue, region or category.
An Audit Trail on Everything
Counts, invoices, orders, recipe edits and every automated action are logged. Periods lock so history stays comparable.
Your Data Stays Yours
Single sign-on and two-factor for admins. Your group's data is never used to train anything outside your group.
Questions Operators Ask
Is BevMatrx AI an inventory app or an analytics tool?
Both, in one system. It is the system of record for beverage inventory and purchasing — counts, invoices, orders, recipes — and the intelligence layer on top: reconciliation, variance by cause, ordering recommendations, scorecards and a ranked weekly list of what to do.
How are counts done?
On a phone, in the order your team walks the room, with a visual bottle level instead of a guess. Counts work offline and are reviewed and approved on the web.
What happens to invoices?
Scan them, photograph them or forward them to an inbox. They are read automatically, costed, and matched to products. Anything the system is unsure about goes to a short review queue — nothing is silently dropped.
Does BevMatrx AI detect theft?
No. BevMatrx AI explains variance — over-pours, uncosted variations, comps, waste, recipe drift — with a venue, a shift and a dollar figure, so managers can act on the biggest controllable number. It is a margin tool, not a surveillance tool.
Which point-of-sale systems work with BevMatrx AI?
BevMatrx AI is built to work with the point-of-sale systems hospitality groups already run, including Toast, Square, SpotOn, Lightspeed and Oracle MICROS Simphony. Connections are read-only and authorized from your own account.
Can we export to accounting?
Every table exports to CSV, and reports can be scheduled to the people who need them. Accounting exports are part of the roadmap for groups on Insight.
See What Your Beverage Program Is Hiding.
Tell us about your group. A founder reads every message and replies within one business day with an honest read on fit — then a working session on your own numbers, not a generic deck.
More revenue
from smarter sales.
Lower costs
buy what sells, not what the spreadsheet says.
A more profitable operation
every venue, every week.